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I like the idea of something like Notion but I have no idea how I would preserve my data or ever migrate it. I imagine you have to have some pretty complex stuff going on to have rich text, images, databases, macros and whatever else all in a file or notebook. Getting it out in some sort of format may not be too hard, but how would you ever migrate that to new software?

Am I over thinking this?

I know Obsidian stores everything in plaintext, but how would something like Notion or Affine (a self-hosted one) compare.

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[-] 9point6@lemmy.world 54 points 6 days ago

People who choose Notion are either ignorant of or don't care enough about the lock-in to set up and use something like Obsidian instead.

Honestly a big part of it is marketing: Notion advertises on the local metro in many cities, Obsidian gets recommended by people on techy online discussion forums.

Another part is initial friction: with obsidian you need to figure a few more things out before you can get going (e.g. do I want to sync/backup this? Where should that go?). With Notion you just make an account, validate your email and then get started (which is an onboarding process everyone is familiar with)

But essentially

how would you ever migrate that to new software?

You're not supposed to ask yourself this question until it's too late

[-] BurntKrispe@lemmy.world 12 points 6 days ago

It's completely valid to think about. Note taking programs inherently come with a "technical debt." The more you make use of its exclusive features the harder it'll get to transfer.

If you're worried about migrating I'd recommend something open source or self hosted. You can always choose to stay on a specific version you know will be easy to migrate from in needed.

I used Notion for a while in like 2020, it was fairly easy to transfer to Joplin, Obsidian, and later Logseq once I decided to move to more source available options. But I imagine with how many features they've added it might not be as easy anymore.

I'm currently exclusively using Logseq markdown, the one pro but also con is the non-linear note storage. Every page is in a single folder and they're linked using tags and references rather than organized by folder. Super intuitive in Logseq and it works with other markdown editors like Obsidian too, but open it up in a regular file explorer and it looks like a mess lol.

[-] flandish@lemmy.world 3 points 5 days ago

currently in obsidian and wondering abt logseq. as a sw eng myself i kind of like “its just markdown” anyway. i don’t share, collab, or really do much more than some data table js but thats it.

but having each note be its own folder seems… weird.

[-] BurntKrispe@lemmy.world 1 points 3 days ago

Actually it's all in a single folder. if you want it sorted into folders you have to do so manually in a external application or use a plugin. Sorry for the misunderstanding.

[-] Object@sh.itjust.works 15 points 6 days ago

As much as I prefer lock-in free methods, Obsidian or any other note taking software I've seen does not come close to covering full set of what Notion has to offer in terms of features relevant to note-taking. Inline Kanban, tables, and just about every single things that cannot easily be represented in text and images are usually not covered. Also: collaboration, synchronisation, sharing. Lack of vendor lock-in is secondary.

[-] Cardinalis@sh.itjust.works 16 points 6 days ago

My understanding is that Obsidian has these features and more with plugins and such, but, yeah, it’s a not insignificant amount of work to setup.

[-] EncryptKeeper@lemmy.world 3 points 6 days ago

Yeah and ultimately these things are just not what Obsidian was designed for which is basic markdown notes. You can definitely mod the absolute hell out of obsidian but it does start to get a little heavy after awhile and it’s noticeable when you try to make a workflow that utilizes a obinch of plugins that didn’t really have the functionality of any other plugin in mind when they were made.

[-] akwd169@sh.itjust.works 3 points 6 days ago

Anytype would like to have a word

[-] fizzle@quokk.au 8 points 6 days ago

Just use a folder with markdown.

There's loads of great editors and other things.

[-] NostraDavid@programming.dev 1 points 5 days ago

I'm a sucker for GitJournal because it's just a git repo, and the files are just text/markdown. Whenever you make an edit, it'll autocommit for you - no commit message, but you at least have a history of changes.

And I can just git pull the repo onto my desktop. It's simple, robust, and I love it!

[-] fizzle@quokk.au 1 points 5 days ago

Whatever works for you i guess.

For me git just isn't the right tool for this. I don't need to revert or merge, and there's better tools for sync.

[-] deegeese@sopuli.xyz 2 points 6 days ago

TODOS.md + Syncthing

[-] dwt@feddit.org 6 points 6 days ago

I try to go for simple data Formats, not least, because I can later reuse these second brains from my locally hosted ai much easier.

Also because I do not want my second brain to be on the clutches of any cloud company.

[-] njordomir@lemmy.world 2 points 5 days ago

That's kind of what I'm figuring out. I don't want to put hundreds of hours into documenting and organizing my life so I can switch platforms and put in another hundred hours of migration effort. I'd rather use open formats from the start. That rules out some complexity, but I at least retain most of my freedom.

[-] dwt@feddit.org 1 points 5 days ago

I really like markdown with possibly frontmatter for this reason.

[-] Chee_Koala@lemmy.world 5 points 6 days ago

I just had to take-out my whole whiteboard history by exporting to PNG per board, because I upgraded my surface pro device to Fedora 44. I thought I had it all out in the open (source), PSYCH, hahaha.

Now trying scrivano, so far so fun!

[-] blarth 4 points 6 days ago

There’s always a way. I’ve gone from Evernote to Joplin to Notion. When the time comes, I’m confident I’ll be able to extract my notes.

[-] TisButAScratch@piefed.zip 3 points 6 days ago

If you don't mind me asking, why did you migrate from Joplin to Notion?

[-] metaphortune@lemmy.world 2 points 6 days ago* (last edited 6 days ago)

I did the opposite (so I could self-host) but I really miss Notion. Plugins in Joplin are helpful but I really miss all of the table functions in Notion, Joplin doesn't come close and if it does, it's difficult to setup + use.

This being said: it was pretty annoying to move all of my stuff from Joplin to Notion. Took a good bit of work to get things close to what I wanted them to be :(

[-] blarth 1 points 5 days ago

I believe I actually migrated back to Evernote temporarily and pulled from there. It’s been a while though.

Same here, except I never got very deep in Notion, and tried Amplenote as well before settling on Obsidian.

[-] blarth 2 points 5 days ago

To me, Obsidian feels like reskinned Joplin. Maybe I’m missing something.

The plugins for Obsidian are much more useful. I think that Joplin is more like a simpler version of Obsidian. Both are solid choices, and both work well paired with a command-line LLM.

[-] EncryptKeeper@lemmy.world 3 points 6 days ago

Notion just doesn’t have any FOSS alternatives right now that are a true replacement. A couple come close, like Appflowy and Affine, but they’re open-core with paywall hell, and are pretty half-baked as it is. Obsidian is awesome but it’s not really a 1:1 replacement.

[-] akwd169@sh.itjust.works 3 points 6 days ago

Have you heard of anytype?

[-] EncryptKeeper@lemmy.world 3 points 6 days ago

Yes Anytype is just like Appflowy and Affine, Open-core not open source. And like the others doesn’t have full feature parity with Notion.

[-] akwd169@sh.itjust.works 2 points 6 days ago

Ah gotcha, never used notion because vendor lock in so I cant add anything besides asking about anytype

Used anytype a bit and liked it for what I did with it

[-] Mubelotix@jlai.lu 1 points 6 days ago

Docmost is enough for most organizations. What do you need more?

[-] phoenixz@lemmy.ca 1 points 5 days ago

I use only open source software, basically.

With that, I don't have lock in problems

[-] nawa@lemmy.world 1 points 6 days ago* (last edited 6 days ago)

You can export the data as either CSV (for tables) or PDF (for pages). I'm not worried about lock-in, Notion makes it easy enough to switch if you want to.

this post was submitted on 04 May 2026
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