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this post was submitted on 22 May 2026
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If your scanner supports scanning to a network share, install Samba on your Pi and share the paperless-ngx incoming directory. My ScanSnap iX1600 supports this, but I'm not familiar with other models. I had to configure the scanner using the Windows app to add the SMB details, but once it's configured, it works without a computer attached.
Paperless-ngx also supports email. You can set up a separate email account for it, then forward it any documents you want to keep to it.
For documents you need to keep a physical copy of, use ASNs (archive serial numbers) to correlate the physical and virtual copy. You can use QR code stickers to automatically set the ASN in paperless-ngx. I posted a nested comment with more details about this.
Consider using paperless-ai to use an LLM to tag and title your scanned documents automatically. It needs a webhook to be configured. Consider a local model if possible, and if you want to use a hosted model, review the provider's privacy policy to ensure they do NOT train the AI on user content.