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[–] 1 point 1 year ago (6 children)

Not true.

It’s much easier to keep old data in active storage where it can be classified, searched, and have retention/deletion policies applied. Moving it elsewhere makes it more likely you’ll just hang onto it forever while not using it at all.

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  • [–] -1 points 1 year ago* (last edited 1 year ago) (5 children)

    When was the last time you had to find a 20 year old email? Share your anecdotes.

    Edit: I'm not being snarky, there are legitimate and more functional solutions.

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  • [–] 3 points 1 year ago

    I don’t disagree that you should set up retention policies to delete old email, I disagree that you should remove old emails from primary service/storage.

    I actually did need a 15 year old email a few months ago. I don’t recall what I needed, but I then set up a retention policy to delete old stuff.

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  • [–] 2 points 1 year ago (2 children)

    Warranty... Some are 15-20 years, but you need proof of purchase docs, which are often emailed data.

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  • [–] 2 points 1 year ago* (last edited 1 year ago) (1 child)

    Why not having an archive of exclusively warranties? Emails can be downloaded, indexed and compressed. I agree on keeping archives of old stuff. But emails used as cloud drives are a huge problem for IT and security reasons. A legal folder is better and facilitates backup, encryption and much more accessibility.

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