I'm not sure if you are referring to some particular situations but I totally get the feeling
Maybe it's time to rework the issues pipeline.
No more chats, no more zulip, no more GitHub issues
A piefed community for feature requests and one for issues, with a bot chained to linear or similar and mods to help you without being devs or learning git etc
Single source of truth, on your own platform :o
P.S. and deep focus timeblocks or communication timeblocks